School Library Media Management Team

**School Library Media Management Team**
**Meeting Agendas and Progress Tracker**
updated 12-2-03

Program Leader and keeper of this page: Mary Ann Fitzgerald

Team Members, 2003-2004: Mary Ann Fitzgerald, Julie Tallman, Janette Hill, Mike Orey, Jo McClendon, Ann Locicero (Cohort 1 representative), Shona Foster (Cohort 2), Helen O'Brien (Cohort 3). We are happy for others to attend.

November 13, 2003 | October 16, 2003 | September 25, 2003 | April 28, 2003 |March 13, 2003

November 13, 2003
Outcomes and discussion in red

Attendees: Julie T., Janette, Jo., Helen, M.A.

Progress made

Flyer launched! Calls have already begun.
See SLM Project Scheduler for current items
Now amidst Portfolios and Applied Projects
AASL alignment hunt continues
Cohort 3 add-ins - status (Janette)
Spring interns are using new 7460 contract template - vast improvement
Attended 2 NCATE/Prof Educators Group Meetings
MAF went to AASL, saw Robin Tanis present
Lindsay Lipscomb co-wrote and won a $15,000 grant, Yargo Elem., Barrow Co. (for materials)

Big Projects underway

AASL Standards review - searching course materials for alignment. Our goal is to answer Where are we now? What do we need to do? and create a plan of work and timeline for accreditation.

Agenda items

What would it mean to skip Cohort 5? The Team did not like this idea. Instead, they suggested: providing a list of backup faculty (including highly qualified temporary instructors) for each course; invite advanced students to co-teach courses as interns. Comments included: "This is going backwards," and that it would break the consistent pattern of success.
How to handle the proportion of Ed.S. to M.Ed. students? In the discussion, we talked about 1:5 and 1:3 ratios. A point was raised: if Ed.S. students are seeking initial certification, then we are making progress toward alleviating the shortage of media specialists; Ed.S. degrees for already-certified media specialists makes progress in other ways for the profession, but not in the short-term shortage.
Your challenges
Fall schedule plan submitted (6300, 7320, 6320, 6400)

October 16, 2003
Room 601
Outcomes in red. Attendees: Mary Ann, Janette, Jo, Chad Galloway, Shona, Helen, Ann.

Progress made

See SLM Project Scheduler for current items
Gwinnett Marathon set for Nov. 14
Lots of portfolios and Applied Projects rolling in
Flyer update
Portfolios: at least 2 M.Ed. students have accepted the challenge of writing their portfolios to the AASL standards instead of themes. We settled on: keep same 5-7 product parameter, tying in as many standards as possible.
AASL alignment hunt begun
Cohort 3 add-ins recruited
MAF finished MediaTech successfully
Revised SLM Internship guidelines will be introduced 10/18 to C2; contract template revised
One million small, necessary things (see scheduler)

Big Projects underway

Flyer campaign: target mail date was Oct 15
AASL Standards review - searching course materials for alignment. Our goal is to answer Where are we now? What do we need to do? and create a plan of work and timeline for accreditation.
NCATE meeting next week - Jo going
MAF off to AASL next week to soak up wisdom; Julie off to Australia to write

Agenda items

Set next meeting - Nov. 13, 3:30
Issue: Summer 2004: proposing EDIT 6380 (Mary Ann, compressed schedule); EDIT 6170 (Janette, Maymester); EDIT 6150 (was Julie M., Summer II - she can't do it. Julie T. has volunteered). Another important elective is Children's Lit. We hope to co-sponsor EDIT 7000 (MediaTech) with ETTC again.
Issue: EDIT 7500 format (Janette) - Thursdays, 5-8 pm, Horizon Live.
Janette: 6170 feedback from summer; revising the website to make it more slm-relevant. Idea: Invite alum to help revise website; some are lurking on the SLM listserv (as we had hoped).
Issue: compressed/alternative scheduling: ensuring rigor. Students' opinion: 6170 WAS rigorous. 6380: we will add pre-learning assignment(s) and a follow-up project.
Hot spots in our curriculum: Year 2 online elective; short course rigor; requiring 6380 (?); 7320 is difficult to pull off. We brainstormed some ideas, especially 6380 as full semester online, add in more organizational theory and databasing/automation; 7320 Ed.S. students should interact more with their advisors in early stages of Applied Project; perhaps it's time to revisit the A.P. Ask the students what they think.
Your challenges?

Helen: post announcement of this meeting to SLM-L so that students may correspond with their reps.
Ann: taking PRAXIS late in program is a challenge for students working at one-course-per-term pace (info gets cold).

September 25, 2003
Room 601
Updated to reflect what happened (in red) Attendees
Mary Ann, Julie, Janette, Mike, Ann, Helen, Jo

Progress made

See SLM Project Scheduler for current items: Jo manages tasks in and out; we are operating on an ad hoc project basis, with areas of responsibility defined for each GA.
GA Team is working great. Jo - management; Chad - EDIT 7320; Seung Yeon - EDIT 6400; Jing - EDIT 6320; Chun-min - tech support; Mike - ad hoc; Sang Joon - publications.
Classes successfully launched with large enrollments (31-31-45-29)
Set up Arches account for admissions inquiries
Set up SLM-L listserv
One million small, necessary things (see scheduler)

Big Projects underway

Flyer campaign: target mail date is Oct 15
AASL Standards review - searching course materials for alignment

Agenda items

Approve Goal in regards to AASL Standards for this semester -

Answer: Where are we now?
Answer: What do we need to do?
Create a plan of work and timeline. Approved.

Cohort 3 is down to 24 (due to no-shows): consider adding up to 5 new students in January from complete applications. Approved - Janette will pursue.
Summer 2004: proposing EDIT 6380 (Mary Ann, compressed schedule); EDIT 6170 (Janette, Maymester); EDIT 6150 (Julie M., Summer II). Another important elective is Children's Lit. We hope to co-sponsor EDIT 7000 (MediaTech) with ETTC again. Julie volunteered to teach EDIT 6320 for TIP.
Approve SLM Internship Guidelines revision (EDIT 7460). Temporary approval - will use current draft for Spring internships. Janette will send some enhancement proposals, based upon IDD internship.
Issue: compressed/alternative scheduling: ensuring rigor. Postponed.
Tracking certification: propose that advisors make out a Certification Checklist on all slm students: approved.
Your challenges?

Janette: timing for EDIT 7500 in spring. M.A. will pose to the 7320 class.
Helen: students more Ed.S.-only classes. (Keep as support for future expansion.)

Next meeting: Oct. 16, 3:30, tentatively

2002 - 2003

April 28, 2003
604C
4:00
updated 5-7-03 to reflect meeting outcomes


Present: Mary Ann, Julie, Tana (via telephone) Progress made since our last meeting: Cohort 3 Applications were reviewed in late February, early April, and again in mid-April. We filled the cohort with 26 students (anticipating that one may drop out). Officially, we are now accepting applications for Cohort 4, with the first round of review in early February. If more than 1 student drops out of Cohort 3, we will consider filling vacancies from complete applications on file. EDIT 6380 (Cataloging) course proposal still moving forward; is now at University level. MediaTech: level of participation from our students is not overwhelmingly high. Many students had issues with the dates. Update, 5/7: Pioneer RESA class has 16, Athens class has 6, Gwinnett class has 9. Gave 2 more PODs today. Mass Advising: took place on 3/1 for Cohort 1, and on 3/15 for Cohort 2. Inservice Proposal: submitted to Dr. Hoy after meeting with her (very instructive). TIP and SLMFD are separate proposals but almost identical in structure. Eventually, we hope to be a part of a 5-year approval cycle (instead of submitting ad hoc proposals each semester). Update, 5/7: Inservice proposal was approved through Fall. We are now busily recruiting 80 hours worth of graduate assistance. Gwinnett Portfolio/AP Marathon, Apr 10-11 - went well. Frustrations over job hunting were addressed in class Apr 12; there are lots of new kinks in the job-seeking process. Update, 5/7: 12 of 16 portfolio participants have jobs. New COE field experience policy sent to faculty for review: requires that students be placed in 2 of 3 contexts: rural, suburban, urban. Also requires programs to report placement data each semester. Our feedback included 2 points: 1. How will this policy affect TIP participants, who are not to be certified? 2. Will the suburban/urban/rural placement spread really address diversity? Student awards: As decided in March, we nominated no one but encouraged students to do so: Cohort 1 expressed little interest. Other faculty did nominate many of our students. Presented arguments for our continued integration with IT during reorganization shuffle: did so at Rob's request. Survived registration flurry. Cataloging and EDIT 6150 SLM are close to full. GSU students who requested our cataloging class (4) will probably be turned away. Problem: POD process frustrated students and made extra work for advisors and Christy. Idea: ask students to "pre-register" so that access can be set up ahead of time. Update, 5/7: Cataloging is now full. 6150 still has room. We are exploring the possibility of having a larger room at GUC and upping the cap. Added a field to student database listing internship placements Other progress notes? Decisions made: Start capturing data regarding excellent field placements, for future reference. Recruit a representative from each Cohort for next year's management team. Use conference calling to enable their participation. News items: Priorities this meeting: Schedule next meeting (whether in May or in August): Deferred til August. Course rotation: due Apr 30 Reorganization Shall we schedule a one-time only portfolio marathon for December at GUC? Perhaps 1/2 day - for the "off-beat" members of Cohort 1 (spring admits). Decision: yes. Janette will coordinate. Privacy and online assignment pages: Becky's case. Discussion: we will emphasize privacy protection in the beginning and as assignments unfold; instructors will be alert to privacy problems; we will encourage students not to publish problematical materials outside of WebCT. Pre-orientation for C3 students? (those who start in summer?). Decision: too much going on. Do them all together in fall (August 22). We need an instructor for EDIT 7500, spring 2004. Your individual challenges? On the horizon: AASL standards: http://www.ala.org/aasl/aasl-ncate/draft6_intro.html. Ga PSC now states AASL alone as the standards we must comply with (AECT no longer stated as an option). Jay Harriman is working on finding out why AECT was dropped by NCATE (and therefore, Ga PSC). We will be up for review around 2005.

March 13, 2003
11:00
Decisions and discussion summarized in red


Progress made since our last meeting: Cohort 3 Applications reviewed on Feb. 25; we have not yet reached the cap of 25. We will review another round of applications after April 1. We expect to fill the Cohort in that round. Assessment data complete for Fall 2002: EDIT 6400, 6300, 7320, 6320 - thanks! EDIT 6380 (Cataloging) course proposal still moving forward. MediaTech dates set (handout). I am enrolled. This will be a very good way to learn about the curriculum! Mass Advising: took place on 3/1 for Cohort 1, and will be 3/15 for Cohort 2. Other progress notes? News items: Georgia State has frozen applications for new SLM students through Jan 2004 - according to one prospective student. NCATE is not listing AECT on its approved Program Standards page, according to Jay Harriman and Delia Neumann, although it may well be buried deep. Priorities this meeting: Schedule meeting for next month. Decision: April 28, 4:00. Inservice Proposal: due immediately. Any offers of help would be appreciated. I will be patterning ours after Mike Orey's. You can help by thinking about the actual COSTS of providing our program in a flexible format. Course rotation: other new thoughts since last meeting? Will be meeting with other Team chairs Friday. Gist of discussion: 7340 should still be offered in spring, optionally online (depending upon negotiations with students). 6380 should be offered in summer. Gwinnett Portfolio/AP Marathon, Apr 10-11 - Janette - portfolios are coming in. Internship proposal: no progress due to other fires. Student awards: I've been meaning to address this all year. Now it's that time again. I would like us to air perspectives today - giving particular attention to the students' perspectives. Decision: as a management team, we are uncomfortable nominating a few outstanding students from a large number of excellent ones. We will encourage students to nominate each other and themselves. Your individual challenges? On the horizon: AASL standards: http://www.ala.org/aasl/aasl-ncate/draft6_intro.html. Ga PSC now states AASL alone as the standards we must comply with (AECT no longer stated as an option). Jay Harriman is working on finding out why AECT was dropped by NCATE (and therefore, Ga PSC). We will be up for review around 2005.

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